Overview
The Kitchen Production Report shows a full breakdown of every menu item, choice, modifier, and prep formula needed for all orders in a selected date range. This version gives your team the complete picture of what was ordered, how it was customized, and how it translates into production.
You can run this report in two ways:
- For one individual order using Print All Reports inside the order
- For a full date range when prepping for a day or pulling larger windows for ordering and forecasting
You must have your formulas set up for this report to work appropriately. If you need help building formulas, schedule a session at BookTimeWithJill.com.
Kitchen Production vs. V2 Kitchen Production Reports
CaterZen has two versions of the Kitchen Production Report. The Legacy version shows the full menu structure, including choices and modifiers. The V2 version provides a simplified, color-coded prep list that shows only the final prep items and can be run as a totals-only list.
Use the Legacy Kitchen Production Report when you need the detailed breakdown of the menu items the Customer actually ordered plus the prep ingredients.
Use V2 Kitchen Production Report when your kitchen only needs the final prep amounts without the menu items.
Single-Order Production Reports
If you only need the prep information for one specific order, use the Order Production Report. It can be accessed from the ticket’s Choose a Function dropdown or by using Print All Reports in the Overview tab.
Accessing the Report
- Go to More
- Select Reports
- Click Kitchen & Production Reports
- Choose Kitchen Production Report on the left.
Filter Parameters
Use the options on the report screen to customize your output.
A. Date Range
Choose the dates you want to include.
- Use a single day for daily prep
- Use multiple days for ordering or high-volume prep windows
B. Show Inventory Items
Check this if you want inventory items included. (if set up)
C. Hide Total Line for Individual Orders
Check this to hide totals for each order separately.
D. Hide Modifiers
Check this if you do not want modifier choices to appear.
E. Hide Items Not Assigned to a Station
Check this to prevent unassigned items from showing.
F. Highlight Kitchen Ready Time
Check this if you want the kitchen ready time in yellow.
G. Sort By
Choose how formulas appear: Serve Time (default), Kitchen Ready Time, Driver Pickup Time, etc.
H. Station Filter
View all stations or filter to a single station.
I. Location
Choose one location or view all, if applicable.
J. Output Format
Choose HTML, Excel, PDF, or Excel-formatted only.
Click Generate Report once your choices are set.
Understanding the Report
Order Details:
- Customer name
- Company name
- Total persons
- Order type
- Serve time and kitchen ready time
- Production station assignment
Menu Item Breakdown:
- Menu items
- Modifier selections
- Formula quantities
- Prep items grouped by station
- Additional formulas used
Menu item counts are shown in bold for quick scanning.
Totals
At the bottom of the report:
- Total Menu Prep Items for all orders (in red)
- Total Menu Items for all orders (in green)
These totals help teams estimate purchasing and production needs.
Exporting or Sharing
At the top of the page, you can:
Print, Download, or View in Excel for further review.
Email the Report to yourself or another team member.
Best Practices
- Use this report when your prep team needs to see the full structure of the order.
- Do not hide modifiers if your menu relies on detailed options like toppings, sauces, or sizes.
- For purchasing, run the report for multi-day ranges to capture full prep requirements.
- Use station filters to help each prep area work from its own section.
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Support
For additional help, refer to the CaterZen Support Center or contact our CaterZen Support Team.
If you need support with formulas, prep items, or production workflows, book time at BookTimeWithJill.com.
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